Registration/Drop/Add and Class Rolls

PURPOSE

This memorandum outlines the registration process, drop/add, section and hour changes, and class rolls. Detailed procedures for registration/drop/add will be published prior to each registration period through the Office of the University Registrar's web site, http://regweb.unc.edu.

1. GENERAL PROVISIONS

All students in a class (except auditors) are required to be officially registered before being permitted to attend classes. Official registration includes being admitted by a proper admissions office and registering in accordance with the procedures established for the term in which the student is registering. A complete admission to and registration in the University includes, among other things, classification as to residence and submission of the required medical history form. Failure to complete these or any other part of the admission or registration procedure will make a registration incomplete and subject to immediate termination.

It is the responsibility of each student to know the requirements for the degree that is being sought and to ensure that these requirements are met. Students should refer to the courses offered prior to each registration period. Academic advisers are available in all schools and departments. Students are urged to consult with their advisers prior to registration about all matters relating to the degree program and degree requirements. Students and advisers can also access this information through the Automated Degree Audit system on Student Central or Faculty/Staff Central(http://studentcentral.unc.edu or http://facultystaffcentral.unc.edu).

2. REGISTRATION PROCESS

1. a. An email message directing students to Student Central for registration information is sent to all continuing, new, transfer, and readmitted students during the first week of March for the summer/fall terms and the last week of September for the spring term. As new, transfer, and readmitted students are cleared for admission to the University, an email message will be sent at that time.

   The following registration information can be found on Student Central:
   
   

   • Registration appointment date/time
   • University stop information
   • PIN, if applicable (based on School/Department policy)
   • Advisor Approval Block, if applicable (based on School/Department policy)
   • Address update
   
   
2. If a stop is reflected under the University stop section of Student Central, the student must clear the stop with the office listed before they will be able to register.
   
   NOTE: Students in Law (JD), Medical (MD), Dental (DDS), first-year Business (MBA) and Pharmacy (PharmD) programs will be initially registered by their school registrars. Students in these programs should contact their school registrar for registration information and schedule revision procedures.
   
   
3. In accordance with a school/department's advising policy, students may need to schedule an appointment to see their adviser prior to their registration appointment date in order to plan their schedule.
   
   
4. Students must have their Personal Identification Number (PIN), a four-digit number used as a password that permits them to register. PIN's can be obtained from an adviser or may be located on Student Central depending on each individual school/department's advising policy.
   
   
5. Once a student's appointment date has arrived, they can register via the web system using their Onyen.
6. Students must pay or defer their tuition and fees before the deadline or their registration will be canceled.
7. Once a student registers, they can immediately print a class schedule through Student Central. Address information can be updated as well.
   
   
8. New freshmen and transfer sophomores register during their C-TOPS session over the summer. For more information, see the section "Registration Information For New Freshmen And Transfer Sophomores" located in the Directory of Classes on http://regweb.unc.edu.
   
   
9. There are two separate registration periods during which students can access the web registration system (http://studentcentral.unc.edu) These are:

   3. DROP/ADD, SECTION AND HOUR CHANGES

   After their initial registration, students may add courses using the registration system through the fifth day of the semester. After this time period, the addition of a course to a student's schedule requires the permission of the course instructor or the department concerned. Additionally, students must obtain a Registration/Drop/Add Form from a department or their School Dean's Office with the appropriate signatures. Undergraduate and graduate students are required to have their school dean's signature when registering for the first time or making any course additions after the last day to add a course and end of late registration. Deans will only approve registration or course additions after the last day to add for truly exceptional circumstances. Once the form is completed, with the appropriate signatures, it must be submitted to the Registrar's Office (Suite 3100, SASB North) on the day of issuance.

   After their initial registration, until the tenth day of a semester (or five days of a summer session) students may drop a course using the registration system; however, undergraduate students are responsible for insuring that any registration schedule changes do not result in less than a twelve-academic hour semester registration (one-hour Physical Education Activity [PHYA] courses are not counted as academic hours).

   Between the first ten days of a semester and the eighth week of classes (Spring, Fall) and between the first five days and the second week of classes (Summer Sessions), undergraduate students may drop courses only with the approval of their academic adviser or dean. If permission is granted, the academic adviser or dean will complete a Registration/Drop/Add Form that must be submitted by the student to the Registrar's Office (Suite 3100, SASB North) on the date of issuance. After that time, undergraduate students must petition to drop courses through the Dean's office of the school in which they are enrolled.

   Between the first ten days of a semester and the fourteenth week of classes (Spring, Fall) and between the first five days and the third week of classes (Summer Sessions), graduate students may drop courses only with the approval of their academic adviser. After that time, both the adviser and Graduate School dean's signatures are required.

   Section and hour changes can be made through the registration system until the last day to add. After that date, these changes must take place using a Registration/Drop/Add Form. Section changes only require the approval of the teaching department. Hour changes, however, require the dean's approval.

   4. CLASS ROLLS

   Printed Class rolls are distributed to instructors twice a semester and summer session and consist of: Verification and Official Class Rolls and Grade Reports.

   Verification rolls are distributed at the end of six weeks of classes during the fall and spring semesters and after one week during the summer sessions. The Verification rolls are produced so instructors can report any discrepancies between students who are listed on the roll and who are not attending the class, or students who are not listed on the roll, but are attending the class. Instructors are asked to annotate their rolls with any such discrepancies. The Registrar's Office contacts the applicable students by email or post card to resolve all noted discrepancies prior to the production of Official Class Rolls and Grade Reports.

   Official Class Rolls and Grade Reports are distributed shortly after the last day of classes each term. These rolls are produced for instructors to report grades earned by students, and in accordance with University Faculty Policy, are due at the Registrar's Office (Suite 3100, SASB North) 72 hours after the scheduled time of the final examination. See the University Registrar's Policy Memorandums (RPM's) No. 8 and 24 for policies governing the Examination System (No. 8) and the Grading System (No. 24).

   Electronic class rolls are also available when registration begins for that semester. The rolls can be loaded into an electronic grade book program or a spreadsheet. The rolls are located under "Faculty/Staff Central", "Course/Section Inquiry (Class Roster/Waitlist Roster.)"

   Two other academic rolls, an Early Warning Roll and a Freshmen Mid-term Grade Roll, are produced to assist in monitoring first-year undergraduates. The Early Warning Roll is sent out every fall and spring semester around the beginning of the third week of classes. The rolls are due in the General College about ten days later. Instructors identify students who may have potential problems in their classes. The Freshmen Mid-term Grade Roll is sent out only in the fall semester. The roll is sent out around the beginning of the sixth week of classes and is due about ten days later.

   The exact dates for distribution of all rolls are shown on the "University Registrar's Calendar" which is located on the Registrar's web site, (http://regweb.unc.edu).