• To insert a line: Enter I in this field, and a blank line will be inserted before this line.
  
  
• To delete a line: Enter D in this field.
  
  
• To move a line: Enter the sequence number to which you would like this line moved.

• 100=Full responsibility
• 075=Three-fourths responsibility
• 050=One-half responsibility
• 033=One-third responsibility

• BLANK=DO NOT PRINT NAME IN SCHEDULE
• Y=PRINT INSTRUCTOR NAME ON SCHEDULE

1C1 Instructor

On screen 1C1, you will learn how to to create and maintain instructor records for the permanent instructor file. This screen must be updated before you can add an instructor to a course section. To assign an instructor to a course section, see HOW TO ADD INSTRUCTORS TO A COURSE SECTION.

Screenshot Image Available

Procedure

1. Enter NC for the INST.
   
   
2. Enter the Personal Identification number (PID) of the instructor in the SID field.
   
   
3. Press the enter key.
   
   
4. Enter the instructor's full name: lastname, firstname.
   
   
5. Enter the instructor's last name.
   
   
6. Enter the instructor's first and middle initials.
   
   
7. Enter the instructor's epartment rostered.
   
   
8. Enter the instructor's faculty rank (3 is the best option).
   
   
9. Enter the instructor's teaching faculty status.
   
   
10. Enter the instructor's beginning term of instruction.
    
    
11. Press the enter key.

What you will see

• Full Name: The instructor's full name, entered directory style as follows (up to 35 characters): Last name, space First name, space Middle name or initial. Examples of correctly entered names:
  • O'Neil, Susan
  • Young, Calvin A.
  • Smith, James Ray, Jr.
  • Thomas, W J, III
• Last Name: The last name of the instructor.
• FM Initials: The first and middle initials of the instructor.
• Department Rostered: The department in which the instructor teaches most of his or her courses.
• Department Tenured: The department in which the instructor is tenured. This field is optional.
• Job Class: No current use for this field.
• Faculty Rank: A two character code representing the academic rank of the instructor. Faculty rank should be entered according to the following guidelines:
  • 00 = Distinguished or Named Professor
  • 01 = Professor
  • 02 = Associate Professor
  • 03 = Assistant Professor
  • 04 = Instructor
  • 05 = Fixed Term Faculty including Lecturers and any faculty ranked as Visiting, Clinical, Research, or Adjunct
  • 06* = Not determined
  • 21 = Teaching Assistant
• Teaching Faculty: A code indicating the level of courses the instructor is authorized to teach. This is a STATUS VALUES required field.
  • We recommend using: 3 = GRADUATE COURSES AND LOWER
• Beginning Term: The term in which the instructor is first eligible to teach or is appointed within the institution. This is a required field.
  • Enter three zeros (000) if the term is unknown.
• End Term: The final teaching term for an instructor. Leave blank until final teaching term is known.
• Delete: Deletes the entire instructor record. Use this feature only in consultation with University Scheduling, 962-6093.
• External Institution: No current use for this field.

* If you have an instructor with a rank of 06, you should change the instructor rank to the appropriate value.

134 Course Meeting Patterns

On screen 134, you will learn how to:

• view screen data
• specify course meeting patterns
• request a classroom assignment

Screenshot Image Available

Viewing data on 134

Procedure

1. Enter NC for the INST.
   
   
2. Enter the appropriate academic unit in AU (DN, GU, LW< MD).
   
   
3. Enter course data in COURSE SECTION ID.
   
   
4. Enter the term in TERM code.
   
   
5. Press the enter key.

What you will see

• Session: Indicates the division of an academic term in which a section is being taught. The default value of spaces means the course runs the full length of the term. (This field is updated by the Scheduling Office if a Course Session Definition form has been submitted.)
  
  
• Begin Date: The starting date of the course. This date must be specified if this is a session course. The format is MMDDYY. (This field is updated by the Scheduling Office if a Course Session Definition form has been submitted.)
  
  
• End Date: The ending date of the course. This date must be specified if this is a session course. The format is MMDDYY. (This field is updated by the Scheduling Office if a Course Session Definition form has been submitted.)
  
  
• Time/Location Change Values: Indicates whether the meeting time and/or meeting location for this section has changed since any student was enrolled or waitlisted in the section. This is a system maintained field.
  
  
  • BLANK=NO CHANGE HAS OCCURRED SINCE FIRST ENROLLMENT
  • 1=CHANGE HAS OCCURRED SINCE FIRST ENROLLMENT
  
  
• Combined Section Status Values: Indicates whether this section is crosslisted with another section, and the status of this section relative to the other section(s).
  
  
  • BLANK=NOT A MEMBER OF A COMBINED SECTION SET
  • N=NON-SPONSER SECTION OF A COMBINED SECTION SET
  • S=SPONSER SECTION OF A COMBINED SECTION SET
  
  
• Meeting Pattern Data Function Values: A one-character code indicating the type of update to be performed.
  
  
  • BLANK=CHANGE MEETING PATTERN DATA
  • A=ADD MEETING PATTERN DATA
  • D=DELETE MEETING PATTERN DATA
  
  
• Days: The days or combination of days of the week during which this course section meets. You can enter up to seven days in this field.
  
  
  • M=MONDAY
  • T=TUESDAY
  • W=WEDNESDAY
  • H=THURSDAY
  • F=FRIDAY
  • S=SATURDAY
  • U=SUNDAY
  • TBA=TO BE ARRANGED
  
  
• Start Time: The time when the course section begins. Times are entered as clock time and must be followed by AM or PM. Examples of correctly entered times:
  
  
  • 0800AM
  • 1150AM
  • 1200PM
  • 0230PM
  • TBA
  
  
• Stop Time: The time when the course section ends. See above for examples of correctly entered times. (NOTE: If the course is listed as TBA, enter TBA in START TIME and leave STOP TIME blank.)

SCHEDULE25 INFORMATION

• Building: The two-character building abbreviation.
  
  
• Room: The four character room number. (Examples of correctly entered room numbers: 0001, 0100, 101A.)
  
  
• Room Capacity: The capacity of the room that has been assigned to this course section.
  
  
  • If you have specified a room in the building and room fields, the system will display the capacity of the room from the Room Profile screen (Screen 1C5).
  • If you are requesting that a room be assigned by Schedule25, leave the room capacity field blank. This information will be gathered by Schedule25 from Screen 129.
• Off-Campus Location: No current use for this field.
  
  
• Beginning and Ending Date: The calendar date on which this course starts and ends.
  
  
  • These dates default to the term begin and end dates for full term courses.
  • For courses with session codes and dates, these dates default to the session dates.
• Room Schedule Code: A one-character control code for Schedule25.
  
  
  • Blank=SCHEDULING NOT REQUIRED; NO ROOM TO BE ASSIGNED
  • R=A ROOM ASSIGNMENT IS REQUESTED FROM SCHEDULE25. DAYS AND TIMES MUST BE INDICATED, AND BLDG AND RM FIELDS SHOULD BE BLANK.
  • S=THIS ROOM ASSIGNMENT HAS BEEN SCHEDULED BY SCHEDULE25
  • U=THIS IS A USER SELECTED BUILDING/ROOM ASSIGNMENT REQUESTED OF SCHEDULE25. DAYS/TIME/BLDG/ROOM MUST BE INDICATED.
  • SCHEDULE25 WILL RESPECT THIS ROOM ASSIGNMENT IF POSSIBLE.
  • N=Schedule25 will ignore this request. Use only when assigning a class to a NON-GENERAL PURPOSE CLASSROOM.
  
  
• Special Features Values: When requesting that a room be assigned by Schedule25, you may enter up to four special features that you would like the room to have. Use the online help screen for CURRENT listing of special features.
  
  
• Special Equipment: When requesting that a room be assigned by Schedule25, you may enter up to four pieces of special equipment that you would like the room to have. Use the online help screen for CURRENT listing of special features.
  
  
• Partition: No current use for this field.

More info on room features and equipment, look at specific classrooms on screen 1C5.

Specifying course meeting pattern

Procedure

1. Enter NC for the INST.
   
   
2. Enter the appropriate academic unit for AU (DN, GU, LW, MD).
   
   
3. Enter the course data in COURSE SECTION ID.
   
   
4. Enter the term in TERM code.
   
   
5. Press the enter key.

To add meeting patterns when there is nothing currently listed

• Enter an A in the FCN field.
  
  
• Enter the meeting days in the DAYS field using the M,T,W,R,F,S,U designations.
  
  
• Enter the start time in the START field and the end time in the STOP field in the following format: two digit hour, two digit minute, and AM or PM, no spaces between any characters (0900AM 0950AM).
  
  
• The remaining fields are used for assigning classrooms.
  
  
  • For detailed instructions, see HOW TO REQUEST A CLASSROOM ASSIGNMENT.
  • If you do not need a room assignment, enter XX in the BLDG field, leave the room field blank, and press the enter key.
  
  
• To change meeting patterns:
  
  
  1. Leave the FCN field blank.
  2. Update the appropriate data fields.
  3. Press the enter key.
• To delete meeting patterns.
  
  
  • Enter a D in the FCN field.
  • Press the enter key.

Requesting a classroom assignment

Procedures

• If you are REQUESTING A ROOM ASSIGNMENT FROM SCHEDULE25:
  
  
  1. Leave the BLDG field blank.
  2. Enter an R in the SCH RM field.
  3. Enter the appropriate codes in the SPC FTR field if you need special features.
  4. Enter the appropriate codes in the SPC EQP field if you need special equipment, and press the enter key.
  
  
• If you are REQUESTING A SPECIFIC GENERAL PURPOSE CLASSROOM
  
  
  1. Enter the appropriate building code in the BLDG field.
  2. Enter the room number (four digits) in the room field.
  3. Enter a U in the SCH RM field.
  4. Press the enter key.
  5. Schedule25 will respect the room request IF POSSIBLE. (Note: Due to scheduling conflicts that may occur, please list any special features or special equipment needed. Then if it becomes necessary to give you an alternate classroom, we will have the necessary information to do so.)
  
  
• If you have received permission from the appropriate authority to use a NON-GENERAL PURPOSE CLASSROOM:
  
  
  1. Enter the appropriate building code in the BLDG field.
  2. Enter the four-digit room code.
  3. Enter N in SCH RM field.
  4. Press the enter key.
  5. The Scheduling Office will assume you have obtained permission from the appropriate authority to use this room as we have no scheduling authority over NON-GENERAL PURPOSE classrooms.

143 Section Restrictions/Priorities

On screen 143, you will learn how to:

• view data on this screen
• define the classification and/or college/major restrictions for a course section
• delete restrictions

When restrictions are defined for a course section, the abbreviation "DEF" will appear in the STUDENT PROGRAM RESTRICTIONS field on the SCHEDULE MAINTENANCE screen, Screen 129.

These enrollment limitations will be system-enforced during telephone, on-line, and web registration.

Screenshot Image Available

Viewing data on screen 143

Procedure

1. Enter NC for the INST.
   
   
2. Enter the appropriate academic unit for AU (DN, GU, LW, MD).
   
   
3. Enter course data in COURSE SECTION ID.
   
   
4. Enter term in TERM CODE.
   
   
5. Press the enter key.

What you will see

• Classification Restrictions: Indicates if students satisfying classification criteria should be included or excluded from the section.
  
  
  • BLANK=CLASSIFICATION RESTRICTIONS NOT DEFINED
  • E=EXCLUDE STUDENTS WITH THESE CLASSIFICATIONS
  • I=INCLUDE STUDENTS WITH THESE CLASSIFICATIONS
  
  
• Classes: Code for the student classification which is subject to special restrictions for this course section. For a list of possible codes press the F2 key while the cursor is in the entry field (CLASSES). Up to eight may be specified.
  
  
• College/Major Restriction: Indicates if students satisfying college/major criteria should be included or excluded from the section.
  
  
  • BLANK=COLLEGE/MAJOR RESTRICTIONS NOT DEFINED
  • E=EXCLUDE STUDENTS WITH THESE COLLEGES/MAJORS
  • I=INCLUDE STUDENTS WITH THESE COLLEGES/MAJORS
  
  
• Colleges: Code for the college/school classification, which is subject to college/school restriction for this section. For a list of possible codes press the F2 key while the cursor is in the entry field (COLLEGES). Up to ten may be specified.
  
  
• Majors: Code for the major classification, which is subject to major restrictions for this section. For a list of possible codes press the F2 key while the cursor is in the entry field (MAJORS). Up to sixteen may be specified.
  
  
• Delete: A D in this field deletes the entire record.

Define Classification and/or College/Major Restrictions

1. Enter an R in the RESTR FLAG field. This tells the system to reject the course requests of students failing the restriction check.
   
   
2. Enter an E (exclude) or an I (include) in the appropriate INCL/EXCL field.
   
   
   • If you enter an E, the system will exclude students who match these restrictions. For example:
   • If you want a class open to everyone except freshmen, enters an E in the INCL/EXCL field and FR (the classification code) in the CLASSES field.
   • If you enter an I, the system will include students who match these restrictions. For example:
   • If you want classes open only to Sociology majors, enter an I in the INCL/EXCL field and SOCI (the major code) in the MAJORS field.
   • You may restrict enrollment by college, classification, or major.
   
   
3. Update the restrictions field with the appropriate record codes established for classification and/or college/major restrictions.
   
   
4. Press the enter key.

Deleting Restrictions

Procedure

1. Tab to the appropriate field.
2. Blank out the unwanted values.
3. Press the enter key.

OR, To delete every restriction on Screen 143:

1. Enter a D in the DELETE field.
2. Press the enter key.

IMPORTANT

College and major restrictions are connected by an OR. This means that a student who meets college criteria for inclusion or exclusion will not be checked for a match on major. If a major restriction has been defined, a college does not need to be defined unless they are different).

For screen values or record codes, use the help screen. If you define restrictions for a course section you should enter the appropriate footnote code on Screen 129.

137 CE/Reporting Schedule Data

Use screen 137 for classes that are taught through continuing studies, extension, or distance education programs.

• enter Program Administrator code (where applicable)
• enter County, State, and City/Site codes for distance education courses
• enter Principal Method of Delivery code (where applicable)

Screenshot Image Available

Entering Program Administrator code

1. Enter NC for INST.
   
   
2. Enter appropriate academic unit in AU (DN, GU, LW, MD).
   
   
3. Enter course data in Course field.
   
   
4. Press the enter key.
   
   
5. Tab to Program Administrator field.
   
   
6. Enter.
   
   
   • CS for Continuing Studies Courses
   • CO for Carolina Online Courses
   • PL for Placement Credit courses
   • BE for By Exam credit courses
   • OS for Off-Campus Studies courses
   
   
7. Press the enter key.

Entering County, State, and City/Site codes

Procedure

1. Enter NC for INST.
   
   
2. Enter appropriate academic unit in AU (DN, GU, LW, MD).
   
   
3. Enter course data in Course field.
   
   
4. Press the enter key.
   
   
5. Tab to County field
6. Enter county code if the student receives instruction in North Carolina (leave blank if instruction is not in North Carolina).
   
   
7. Enter the two-letter state code:
   
   
   • Enter NC if instruction is in North Carolina
   • Enter XX is the instruction is outside the U.S.
   
   
8. Enter UNC in the city/site code if the instruction takes place on the Chapel Hill campus.

Entering Principal Method of Delivery code

Procedure

1. Enter NC for INST.
   
   
2. Enter appropriate academic unit in AU (DN, GU, LW, MD).
   
   
3. Enter course data in Course field.
   
   
4. Press the enter key.
   
   
5. Tab to Principal Method of Delivery field.
   
   
6. Enter appropriate code:
   
   
   • 01 if instruction is primarily done face to face (real time and real people with instructor in the same room as the students); includes internships and clerkships in the Distance Education programs
   • 02 if instruction is primarily done through interactive video (including NCREN/NC Information Superhighway, with some members of the class at a remote studio using monitors to convey two-way auio-visual signals)
   • 03 if instruction is primarily done through TV, VHS, CD, and/or DVD (non-web-based instructional materials distributed to the student at a remote site)
   • 05 if instruction is primarily done through web-based asynchronous interactions (instructional materials made available on the internet 24 hours a day every day--not time-dependent slots)
   • 06 is instruction is primarily done through web-based synchronous interactions (instruction made available on the web or internet in time-dependent slots)
   
   
7. Press the enter key.

145 Block Registration

On screen 145, you will learn how to: define the course sections that make up a block registration control section.

When a student registers for a block control section, he or she is automatically registered for all of the associated block member sections, assuming the sections are open and other standard registration criteria are met.

You should perform this procedure only when a set of standard courses are to be taken as a group by students and a control section is needed for registration purposes.

Creating a block of sections involves four steps:

1. identifying the courses in the block,
2. creating the control section,
3. creating the member sections, and
4. linking them to the control section.

Screenshot Image Available

Define Block Sections

Procedure

1. Determine which course sections will be members of the block.
   
   
2. Determine which course and section number will be the block control section. (NOTE: The student is never actually registered for the block control section; he or she is registered for the members of the block represented by the control section.)
   
   
3. Using Screen 129, enter the INST, AU, specify the course section ID of the control section in the CRS field, enter the term code, and press the enter key. (The control section serves as a "dummy" course that you set up through the University Scheduling Office, such as LAW_010, title = LAW/BLOCK.)
   
   
4. Enter the number of tickets you want for the control section in the MAX ENR field, a B in the SEC CTL field,
5. Enter an N in the VRR AVL field, and press the enter key.
   
   
6. Using Screen 129, type the ID of a member section in the CRS field on the Action Line.
   
   
7. Press the enter key.
   
   
8. Verify the activity type.
   
   
9. Enter the tickets in the MAX ENR field.
   
   
10. Leave the SEC CTL field blank.
    
    
11. Enter an N in the VRR AVL field.
    
    
12. Press the enter key.
    
    
13. Using Screen 130, enter the appropriate data to add the instructor(s) to the section. (See Screen 130, or HOW TO ADD INSTRUCTORS TO A COURSE SECTION for detailed instructions.)
    
    
14. Using screen 134, enter the meeting pattern and other data as appropriate. (See Screen 134 or HOW TO SPECIFY MEETING PATTERNS for detailed instructions.)
    
    
15. Create the other sections following the previous steps.
    
    
16. Using screen 145, enter the INST, AU, COURSE SECTION ID, and TERM CODE on the Action Line, with the course ID of the block control section in the CRS field, and press the enter key.
    
    
17. Enter the member course section IDs, one to a line.
    
    
18. Press the enter key.

NOTE: For Action Line field values, use the Help Screen. For Screen field values, use the Help Screen.

We hope that this information is of assistance to you. If you have questions about course scheduling, please contact a Training Specialist at either (919) 962-9838 or (919) 843-3498, or a Scheduling Representative at (919) 962-6093.