UNC Scheduling Software / Ad Astra Implementation Project
Introduction
Under the guidance of the Office of the Provost, the Office of the University Registrar (OUR) and Information Technology Services (ITS) have been given the charge to purchase and implement a University wide Scheduling Software system.
In an effort to continually improve their services, the University has selected a Scheduling Software package (Ad Astra) that will allow them to quickly and efficiently schedule rooms, events, and key resources while maximizing the use of their current facilities with planned growth, including the classroom renovation bond project.
By implementing Ad Astra, the University will be able to capture and transfer all scheduling information into a fully scalable automated system. The University will also benefit from centralizing academic and event scheduling into one database, including web access that will allow better management of classroom resources.
Project Scope
The scope of effort includes:
- Information Gathering: Identifying and documenting the data requirements, based on best practice recommendations.
- Installation & System Configuration: Coordinating and managing the purchase and installation of required hardware (to be maintained by the UNC server farm).
- Interface Development: Setup of a custom interface that will enable batch updates between Ad Astra and legacy IDMS Student Information System.
- Creating the required data elements: This will include building a Room File, developing & implementing Section Record imports, Development of Academic Preferences Library, and Event Configuration.
Timeline
The software should be completely functional in time for the Summer 2008 Course Scheduling period (Oct 2007).
| January 2007 |
Build room file |
| February 2007 |
Develop Custom Interface with SIS |
| March 2007 |
Create User Profiles, Set up Academic Preferences |
| April 2007 |
Training for all Course Scheduling Officers & Event Schedulers |
| May - July 2007 |
Upgrade Database and Astra Middle Tier Servers |
| August - Sept 2007 |
Write Test Plans, Execute Test Plans and Solve any issues. |
| September 2007 |
Review Training for all Course Scheduling Officers & Event Schedulers |
| Oct 2007 |
System opens for Summer 2008 Course Scheduling period |
Project Team Information
| Project Team |
Project Work Team |
User Group |
| Megan Keefe, OUR |
Sherry Younger, OUR |
To be Determined: The User |
| (Previous Proj Mgr 04/07) |
Karla McClure, OUR |
Group will be led by Renee |
| Gary Lloyd, OUR |
Derek Neverosky, OUR |
Sherman & Karla McClure, |
| Dr. Alice Poehls, OUR |
Nick Harrison, OUR |
and will be composed of a |
| (Sponsor) |
Marie Dionne, OUR |
cross-section of Academic |
| Joe Bray, ITS |
Megan Keefe, OUR |
Scheduling Officers and |
| Bonnie Smyre, ITS |
Renee Sherman, OUR |
Event Schedulers. |
| Yaping Du, ITS |
|
|
| Gina Coleman, OUR |
Gina Coleman, OUR |
|
(IT Manager) |
|
|
For more information, please contact Gina Coleman, Karla McClure, or Renee Sherman
UNC SCHEDULING SOFTWARE / AD ASTRA Project Plan
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